Rota, shifts and team notes

The rota lives under Team, then Rota & time. Each person sees their own shifts under My shifts, in the menu under their name, and you post news on the Team notes tab.

Build the week

Use "Previous week" and "Next week" to pick a week, then press "Add a shift" for a person and a day and fill in Start, End and "Break (minutes)". An open shift has nobody yet, and your team can pick it up once it is published.

Warnings and labour

The rota flags "Over the weekly hours" and "Not enough rest". "Edit rules" sets those limits, the labour target as a share of sales, guests per person, and whether swaps are approved automatically. "Suggest staffing" proposes how many people to schedule, and the labour bar compares scheduled cost with sales.

Publish

New and changed shifts stay "Draft" until you press "Publish". Each person is then sent their shifts, by email or by WhatsApp or SMS where your restaurant uses them.

Requests and swaps

"Requests waiting" holds days off and weekdays someone cannot work; press Approve or Decline. "Shift changes to approve" lists swaps and open shifts that someone has taken, unless swaps are set to automatic.

My shifts

Under "Coming up" a person sees their published shifts. They can "Offer shift" to colleagues, take one from "Shifts you can pick up", ask for days off, and set "Where to send my rota".

Team notes

Press "New note", then write a Title and a Message, choose a branch and a position, and set "Show until". Tick "Ask everyone to confirm they read it" when it matters; nothing is blocked, but you see who has not confirmed. Notes show on each person's shifts page and at clock-in.