Supplier invoices

Invoices are a tab of Inventory, under Menu & stock. The page needs a plan that includes invoice reading.

Read an invoice

In "Read an invoice", choose a "Photo or PDF" (JPG, PNG, WebP or PDF), pick the branch under "Delivered to" if you have several, and press "Read it". The status goes from "Reading" to "Read", or to "Failed" with a reason; a clearer photo usually fixes a failure.

Check what was read

Each row shows what is printed on the invoice beside the ingredient we matched it to, so a wrong guess is visible. Rows to check are counted, for example "2 to check". Press "Correct" to change the ingredient or the quantity, and answer "Which supplier?" if we could not tell.

Make the order

"Make a purchase order" turns the invoice into a draft order. Rows we could not match are left out rather than guessed, so add them by hand afterwards. If an order from that supplier is waiting for an invoice, "Check against order" puts ordered, received and invoiced side by side and flags changed prices and quantities. "Accept invoice prices" then updates the order and the ingredient costs. "Discard" removes an invoice you do not want, as long as it has not become an order.

The monthly allowance

Reading uses a monthly AI allowance. Near the limit you see a warning with the date it resets, and once it is used up reading pauses until then. If reading is not switched on for your installation, the page says so, and you can still raise purchase orders by hand.